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Project Coordinator, Training, Program Training and Consultation Centre, Cancer Care Ontario

Toronto, Ontario
Deadline October 10, 2013

Vacancy: Project Coordinator, Training
Reports to: Team Lead, Training and Knowledge Exchange - Program Training and Consultation Centre (PTCC)
Location: Downtown Toronto Subway location on University Ave
Status: Temporary Full-Time (12 month duration) – potential for renewal
No. of Vacancies: One hire

Posting Date : September 26, 2013
Closing Date: October 10, 2013

Cancer Care Ontario (CCO) is an umbrella organization that steers and coordinates Ontario’s cancer services and prevention efforts. As the provincial government’s chief cancer advisor, Cancer Care Ontario directs over $700-million in public health care funding for cancer prevention, detection and care. The agency also operates screening and prevention programs; collects, monitors and reports information about cancer and cancer system performance; develops evidence-based standards and guidelines for health care providers; and works with regional providers to plan and improve cancer services.

Position Summary:

The Program Training and Consultation Centre ( is a resource centre of the Smoke-Free Ontario Strategy and is funded by Public Health Ontario. The program is led and administered through the Prevention & Surveillance Department at Cancer Care Ontario. The program also partners with the University of Waterloo’s Centre for Population Health Impact.

The Program Training and Consultation Centre builds the capacities of public health intermediaries working within Ontario’s 36 public health departments to plan and implement evidence-based tobacco control programs. The centre provides a range of capacity building supports including training programmes, technical assistance/ consultation services and knowledge exchange initiatives.

The Project Coordinator will coordinate and manage the administration of PTCC’s in-person training programs and other knowledge exchange activities as assigned. This position reports to the Team Lead, Knowledge Development and Exchange and works to coordinate program planning with service delivery. This work requires regular planning and communication with other internal staff and with external partners and clients.


The specific responsibilities of the position are to:

  • Coordinate the delivery of PTCC’s training programs. Respond to all training requests received in a timely and professional manner.
  • Review training requests, present to PTCC management for approval and work with the local public health department, PTCC health promotion specialists and other managers and staff to schedule the event and coordinate the delivery of the requested training. Assure that the activities are well coordinated and that communication is facilitated among internal staff and with external partners at all times.
  • Coordinate all training related logistics to ensure successful training event delivery. These elements include: scheduling, securing a venue, communicating with trainers and other presenters as necessary, registration, organizing catering, compiling, printing and distributing training materials, collecting evaluation information, and conducting post training follow-up as required.
  • Work with the Team Lead, Training and Knowledge Exchange to create a master schedule of all trainings, webinars, meetings and forums. Coordinate with the Project Coordinator responsible for online applications to upload an online calendar of training events.
  • Develop a project plan which carefully documents the status of each individual training program and event and related tasks and timeframes.
  • Provide quality control for all training materials to ensure consistency, content is error-free, and materials are complete and ready for distribution.
  • Provide planning and administrative support to the Team Lead, Knowledge Development and Exchange to develop and implement an annual survey of Ontario’s 36 public health departments and seven regional Tobacco Control Area Networks to assess interest in PTCC’s training programs.
  • Under the direction of the Team Lead, coordinate survey implementation with PTCC Health Promotion Specialists responsible for field operations who can help promote the survey and assure a high response rate.
  • Provide administrative support to provincial Communities of Practice, meetings and forums as assigned.
  • Under the supervision of the Training Team Lead, administer training related procurements in accordance with Cancer Care Ontario’s financial and procurement policies.
  • Assist PTCC’s Team Lead, Training and Knowledge Exchange to develop and update training protocols and procedures.
  • Maintain a record/ log of trainings, registration, attendance, and evaluations. Compile information and complete reports as required.
  • Prepare power point presentations and excel spreadsheets as necessary
  • Additional duties may be assigned as required


  • An undergraduate degree in business administration, education, or related fields
  • Superior organizational and project management skills. Detail-oriented.
  • Ability to manage complex projects involving multiple stakeholders
  • Experience in coordinating adult training or conference management highly desirable
  • Experience with government contract procurement helpful
  • Five years’ experience with a minimum of three years in a project management or a coordination related role
  • Strong written and verbal communication skills
  • Proficiency with Microsoft Office, including Microsoft Excel and PowerPoint

To Apply:

Please submit your application via our Careers Website at the following link:

Resume Format: If you elect to apply, please prepare a basic, text-based version of your resume to paste into the text resume application box. Then, near the end of the application process, even after clicking on ‘Submit’, you will be invited to attach up to three separate files to your application. Please make one of these attached files your formatted resume in either a .doc, .rtf, or .pdf format.

More about Cancer Care Ontario:
Cancer Care Ontario (CCO) -- an Ontario government agency -- drives quality and continuous improvement in disease prevention and screening, the delivery of care and the patient experience, for cancer, chronic kidney disease and access to care for key health services.
Known for its innovation and results driven approaches, CCO leads multi-year system planning, contracts for services with hospitals and providers, develops and deploys information systems, establishes guidelines and standards and tracks performance targets to ensure system-wide improvements in cancer, chronic kidney disease and access to care.
Our website is at:
We are guided in most part by the Ontario Cancer Plan at:
Information about Ontario’s ColonCancerCheck program managed by Cancer Care Ontario can be found at:
Cancer Care Ontario manages the medical procedures wait times information system for all Ontarians at:
View our listing of all other CCO current postings at:
Cancer Care Ontario is a HOOPP pension plan employer, see the details at:
Cancer Care Ontario is an organization committed to ensuring accessible services and communications to individuals with disabilities. To receive any part of this document in an alternate format, please contact CCO’s Communications Department at 1-855-460-2647, TTY 416-217-1815, or at