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Administrative Coordinator, AllerGen NCE Inc., Research and Partnerships Program

Hamilton, Ontario
Deadline November 17, 2011

Position Title: Administrative Coordinator
Status: Non-supervisory. Contract, Full time
Reports to: Manager, Research and Partnerships, AllerGen NCE Inc.


An Administrative Coordinator is required to support the administration and documentation of all aspects of the Research and Partnerships program of AllerGen NCE Inc., a national Networks of Centres of Excellence. We are seeking a well-organized team member with experience in providing administrative support to the development and execution of operational and administrative processes conducive to ensure efficiency and accuracy.


  • Coordinates and monitors research related activities, including but not limited to developing and maintaining records of performance, tracking data and outcomes, and preparing periodic and ad hoc reports.
  • Coordinates, implements, and confirms accuracy and completeness of reporting activities conducive to support accurate tracking and reporting of Research and Partnerships related activities.
  • Prepares, edits, review and populates tracking report templates, undertakes preliminary analyses, and anticipates risks associated with these activities while proposing relevant solutions.
  • Gathers and prepares information and knowledge conducive to inform funding allocations decisions by relevant decision-making committees and supports the work of relevant working groups as directed.
  • Assists the Manager, Research and Partnerships in the development of portfolio-related communications, presentations, and other knowledge exchange activities.


  • Minimum of a Bachelor’s degree in social, health sciences or a professional degree in administration.
  • A minimum of two (2) years of related experience working on complex work environments is required in research, project administration, or a relevant area.


  • Demonstrated ability to provide administrative coordination and support to projects and excellent writing skills.
  • Clear understanding of the research process acquired through both practical and academic experience
  • Demonstrated organizational skills and client focus skills
  • Systems thinking and ability to exercise initiative, tact, and discretion and to deal effectively with a variety of people and work under pressure
  • Demonstrated ability to communicate effectively with all levels of internal and external stakeholders
  • Strong ability to work as a supportive and effective team member
  • High level of expertise using the Microsoft Office Suite products, including but not limited to Excel, Word, PowerPoint, and Microsoft Dynamics CRM.
  • Ability to travel regionally and nationally


  • Knowledge of the role of the NCE Program
  • Knowledge of the regional, national and international technical and economic innovation policy and related trends and events
  • Experience in the academic, public or not-for-profit sectors
  • Ability to communicate in French

Location: AllerGen NCE Inc. is located in Hamilton, Ontario, at McMaster University. Please note, employees of AllerGen NCE Inc. are not employees of McMaster University.

Qualified individuals are invited to submit a cover letter and resume by November 17, 2011.

We thank all applicants for their interest in this position however; we will only be contacting those selected for interviews.

To apply online, please visit